Town of Freeport
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LIBRARY BOARD OF TRUSTEES

Date: November 6, 2017
Time: 6:45 p.m.
Location: Freeport Community Library



Minutes:
Freeport Community Library Board of Trustees - Draft Minutes for 11/6/17


Attendees: Elizabeth Housewright (Chair), Joe Vertenten (Vice Chair), Pam Goucher, Judy Donahue, Colin Kaveney, Mark Segar, Chris Abbe, Kathy Heye, AdalgisaHoltrop. (Library Director Arlene Arris was unable to attend.)
The meeting was called to order at 6:45 pm, under a temporary change in meeting time approved by the Town.
Board Chair Elizabeth Housewright welcomed new Board member AdalgisaHoltrop, and asked each member of the Board to introduce themselves.
Adalgisa (know to friends and colleagues as ‘Dal’) - described her work as a social worker/counselor, practicing in Portsmouth, NH. She and her family moved fairly recently to Maine.
Minutes of the September meeting were reviewed and accepted.
Strategic Planning - Elizabeth reviewed the process that has led to the current draft. Staff has not yet had a chance to review the draft yet, but expects to be able to do that sometime this month.
Options for setting the date/time for a community meeting on the Strategic Plan were reviewed. Director Arris identified some scheduling challenges. After discussion, the Board asked the Chair to check on calendar availability for a meeting to be held on Tuesday January 9th @ 6:30.
Preparations for the community meeting were discussed. Pam and Judy volunteered to draft a letter of invitation that could be posted for the Freeport community and also mailed directly to representatives of Town organizations (e.g. schools, Community Services, and other interested groups.)Arlene will review and approve. Joe volunteered to prepare a list of groups and key individuals to whom the letter could be sent.
Discussion followed about how best to design the informational presentation for the meeting, and other meeting process issues. Topics included having a preamble or executive summary, a section-by-section presentation (shared by members of the Board) with comments where appropriate by the Library Director, a process for inviting and responding to input from community members, and the importance of developing focus and establishing priorities for implementation of goals and objectives for the future.
This discussion led to a proposal to add a fourth section (goal) to the draft, perhaps “future opportunities”, into which some of the objectives from the other three goal sections could be moved as a way of simplifying the presentation and further clarifying priorities and timing of implementation.
A closing discussion led to some suggestions about programs and professional support services that might be of interest to the Library staff. These ideas were noted and will be forwarded to the Director
The meeting was adjourned at 7:40 pm. The next meeting is scheduled for Monday, December 4th @ 6:45 pm.
Respectfully submitted